All vendors desiring to provide supplies, services, equipment and major repairs to the City of Jackson must complete a Vendor Registration Form.  These forms are available for download or from the City of Jackson Purchasing Department.

Purchases are made by the City of Jackson using formal and informal procedures.

INFORMAL PURCHASES:

Telephone requests are generally used for purchases of supplies, materials, and services usually for acquiring low value items in a short period of time.  Vendors may be asked to follow up their verbal quote in writing.

FORMAL PURCHASES:

Formal Quotations are generally written and used for items with an estimate value between $1,000 and $20,000.  The procedure for formal quotations is similar to a formal bid with the exception that they are not advertised in the newspaper.

Formal Bids are used whenever a product or service is estimated to cost $20,000 or more.

Request for Proposals may be used to purchase professional or consultant services where price is not the most important factor.  In this method information about the offeror such as experience, qualifications, education and references are requested, and these contracts may be awarded based upon the best qualified firm and not the cost.