AGENDA – CITY COUNCIL MEETING
January 28, 2014
1. CALL TO ORDER.
2. PLEDGE OF ALLEGIANCE – Invocation by Kimberly Jaquish, 2nd Ward City Councilmember.
3. ROLL CALL.
4. ADOPTION OF AGENDA.
5. CITIZEN COMMENTS (3-Minute Limit).
A. City of Jackson’s Audit Report for Fiscal Year 2013:
Presentation by Mark Kettner, Rehmann Robson, of the City of Jackson’s Audit Report for Fiscal Year ended June 30, 2013.
7. PETITIONS & COMMUNICATION (Accept & Place on File):
A. Board of Review Meeting Minutes:
Receive and place on file the Board of Review meeting minutes for December 2013.
B. City Planning Commission Minutes:
Receive and place on file the City Planning Commission meeting minutes for November 6, 2013.
C. Historic District Commission Minutes:
Receive and place on file the Historic District Commission meeting minutes for December 16, 2013.
D. Human Relations Commission Minutes:
Receive and place on file the Human Relations Commission meeting minutes for November 20, 2013.
E. Zoning Board of Appeals & Sign Board of Appeals Minutes:
Receive and place on file the Zoning Board of Appeals & Sign Board of Appeals meeting minutes for December 12, 2013.
F. State Department of Treasury Notification:
Receive and place on file correspondence received from the State Tax Commission regarding receipt a water pollution control exemption certificate for Consumers Energy located at 410 E. Franklin Street.
8. CONSENT CALENDAR.
A. Minutes of the Regular Meeting on December 17, 2013:
Approve the minutes of the regular City Council meetings of December 17, 2013.
B. 37th Annual Groundhog Gallop:
Approve the request from Allegiance Health to conduct their 37th annual Groundhog Gallop at Parkside Middle School and surrounding roads on Saturday, February 1, 2014, during the hours of 10:00 a.m. – 3:00 p.m. (Proper insurance coverage has been received.)
C. Bark for Life:
Approve the request from the American Cancer Society to conduct their annual Bark for Life in the Cascade Falls Park Fishery area on Saturday, April 26, 2014, from 8:00 a.m. – 2:00 p.m. (Contingent upon receipt of proper insurance.)
D. Hot Air Jubilee:
Approve the request from Jackson Hot Air Jubilee to conduct their annual Hot Air Jubilee at Ella Sharp Park on July 18th, 19th, and 20, 2014, from 8:00 a.m. on July 17th (set-up) thru mid-afternoon (final hours of breakdown) on July 21st. Police Department to be reimbursed in full for services provided. (Contingent upon receipt of proper insurance.)
E. Historic District Commission Resignation:
Receipt with regret the resignation of Rachel Wineman from the Historic District Commission.
F. CDBG and HOME Financial Statements through December 31, 2013:
Receive the Community Development Block Grant (CDBG) and HOME Financial Summaries through December 31, 2013.
G. City Financial Statements Ending December 31, 2013:
Receive the City of Jackson’s summary of revenue and expenditures for six (6) months ended, December 31, 2013.
H. Establishment of a Public Hearing for Special Assessment Roll No. 3376:
Establishment of February 11, 2014, at the City Council meeting as the time and place to hold a public hearing on the following Special Assessment Roll for street construction:
1. Special Assessment Roll No. 3376 for Street Reconstruction on Fourth Street from Audubon Avenue to Griswold Street.
9. PUBLIC HEARINGS.
A. Request to Rezone Property Located at 1120 Woodbridge Street:
Public hearing to consider a request to rezone a property located at 1120 Woodbridge St. from C-2 (Community Commercial) to R-1 (One-Family Residential).
1. Consider an Ordinance Amending Chapter 28, Section 28-32 (First Reading).
Consider an Ordinance amending Chapter 28, Section 28-32, City Code, to rezone property located at 1120 Woodbridge Street from C-2 to R-1. (City Planning Commission and its staff recommend approval.)
B. Public Hearing for CDBG and HOME 2013-2014 Annual Action Plan:
Public hearing to receive citizen comments for the 2014-2015 Community Development Block Grant (CDBG) and HOME Annual Action Plan.
10. OTHER BUSINESS.
A. Wastewater Treatment Plant Biosolids Contract Renewal:
Approve the fourth contract renewal with Biotech Agronomics, Inc., Beulah, to haul and land apply digested biosolids at a cost of $0.0324 per gallon, and authorization for the Mayor and City Treasurer/Clerk to execute the appropriate documents.
B. Purchase Agreement to Sell 702 S. Grinnell:
Accept an offer to sell property located at 702 S. Grinnell Street for $50,000.00, contingent upon the buyer signing an addendum by January 31, 2014, agreeing to deposit $500.00 as earnest money to be held by an Escrow Agent and to enter into a second mortgage with the City for the calculated subsidy amount of $50,000.00, authorization for the Mayor and City Treasurer/Clerk to execute the deed, authorize the City Manager or his designee to sign any required documents at closing, and for the Interim City Attorney to make modifications to the closing documents and to take all other action necessary to effectuate the closing.
11. NEW BUSINESS.
A. Resolution Opposing State House of Representatives Bill 5184:
Consider a resolution opposing State House of Representatives Bill 5184 deregulating Michigan utilities.
B. Ordinance Amendment – Establishment of Rules of Procedures (First Reading):
Approve an ordinance amending Sections 2-261 to 2-264, Article II (Boards and Commissions) Division 1 of Chapter 2, City Code, to establish Rules of Procedure and a policy governing responsibilities and conduct of members of the City Council, Boards, Commissions, Committees, Work Groups, and Task Forces of the City of Jackson, Michigan.
C. Ordinance Amendment – Board and Commission Removal (First Reading):
Approve an ordinance amending Article I, Chapter 2, Section 2-261, City Code, to establish the provisions for removal of members of boards and commissions of the City of Jackson.
D. Ordinance Amendment – Planning Commission (First Reading):
Approve an ordinance amending Article II, Chapter 20, Section 20-26, City Code, to establish the provisions for appointment of members of the Planning Commission of the City of Jackson.
E. Corrective Resolution for 2014 City Council Meeting Dates:
Approve a corrective resolution that documents the alterations to the regularly scheduled City Council meeting dates for 2014 as a result of the damage that occurred to the City Treasurer/Clerk’s Office.
F. Corrective Resolution for Special Assessment Roll No. 4204:
Approve a corrective resolution for Special Assessment Roll No. 4204 for Delinquent Miscellaneous 641 Public Works Fund Account Receivables, confirmed June 14, 2011.
G. Justice Grant Training:
Approve a resolution amending the 2013/2014 Budget to reflect receipt of the Michigan Commission on Law Enforcement Standards (MCOLES) Grant, in the amount of $13,930.00.
H. Street Name Change:
Approve a resolution to rename a portion of Glen Drive to Dale Road.
I. Final Change Order No. 2 – Steward and Lansing/Blackstone Two-Way Conversion Contract:
Approve Final Change Order No. 2 to the contract with Concord Excavating and Grading, Inc., in the increased amount of $578.60 to pay for the additional traffic control, and authorization for the City Manager and City Engineer to execute the appropriate document.
J. Region 2 Planning Commission Invoice – Local Share Cost of JACTS Unified Work Program FY 2014:
Approve payment of the invoice from Region 2 Planning Commission for local share cost of Jackson Area Comprehensive Transportation Study (JACTS) Unified Work Program for FY 2014, in the amount of $20,396.50, in accordance with the recommendation of the City Engineer.
K. Jackson County Drain Commissioner Invoice – Storm Water:
Approve the payment of the invoice from the Jackson County Drain Commissioner for Jackson Urbanized Area Phase II Implementation Assistance, in the amount of $22,432.40, in accordance with the recommendation of the City Engineer.
L. Traffic Control Order No. 2164 – Porter Street:
Approve Traffic Control Order No. 2164 to prohibit parking on Porter Street from Newton Street to 75 feet west of St. John Street.
M. Transfer of Property & Demolition or Rehabilitation of Dangerous and Unsafe Structure Agreement – 522 Oakhill Avenue:
Approve the Agreement regarding Transfer of Property and Demolition or Rehabilitation of Dangerous and Unsafe Structure, authorize the Mayor to execute the Agreement, and accept a quit claim deed for conveyance of property at 522 Oakhill Avenue upon review and approval by the City Attorney’s Office.
N. Transfer of Property & Demolition or Rehabilitation of Dangerous and Unsafe Structure Agreement– 911 S. Jackson St.:
Approve the Agreement regarding Transfer of Property and Demolition or Rehabilitation of Dangerous and Unsafe Structure between Thomas Darrow and the City, for property located at 911 S. Jackson St.
O. Engagement Agreement – DPC Juniper LLC v. City of Jackson:
Approve the Engagement Agreement with Bloom Sluggett Morgan, P.C., Jack L. VanCoevering, to represent the City as legal counsel for the Michigan Tax Tribunal Case of DPC Juniper v. City of Jackson, and authorization for the Mayor to execute the Agreement and Election of Counsel and File Release Form, and for the Interim City Attorney to make minor modifications if needed and take all other action necessary to finalize the Engagement Agreement.
P. Board of Review Reappointment:
Consideration of the Mayor’s recommendation to reappoint Russel P. Decker, Jr., to the Board of Review for a three-year term, beginning February 1, 2014, and ending January 31, 2017.
Q. Income Tax Board of Review Appointment:
Consideration of the Mayor’s recommendation to appoint Martha Fuerstenau to the Income Tax Board of Review filling a current vacancy, beginning immediately, and ending January 31, 2016.
R. Rehabilitation Appeal Committee Appointments:
Consideration of the Mayor’s recommendation to appoint Derek Dobies, City Councilmember; David Taylor, City Assessor; Brian Taylor, Chief Building Official; William Georgopoulos, Citizen, and Michael L. Parks, Home Builders Association representative to the Rehabilitation Appeal Committee for a two year term each beginning immediately and ending December 31, 2015.
S. Historic District Commission Appointment:
Consideration of the Mayor’s recommendation to appoint H. F. (Ric) Scheele to the Historic District Commission filling a current vacancy, beginning immediately and ending December 31, 2015.
T. Jackson Housing Commission Appointments:
Consideration of the Mayor’s recommendation to remove Michelle Woods from the Jackson Housing Commission, and appoint Mark Baker for the remainder of the term ending October 30, 2018, and to remove James Stark from the Jackson Housing Commission, and appoint George Brown for the remainder of the term ending October 30, 2015.
12. EXECUTIVE SESSION to discuss pending litigation, a written legal opinion and collective bargaining.
13. RETURN TO OPEN SESSION.
14. CITY COUNCILMEMBERS’ COMMENTS.
15. MANAGER’S COMMENTS.