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May 26, 2009

AGENDA - CITY COUNCIL MEETING

Call to Order.
Pledge of Allegiance - Invocation by Daniel P. Greer, 3rd Ward City Councilmember.
Roll Call.
Adoption of Agenda.
Presentations/Proclamations
*A. Presentation of recommendations from the Parking Advisory Committee.
Citizen Comments. (3-Minute Limit)
Consent Calendar.
A. Approval of the minutes of the regular City Council meeting of May 12, 2009, and special City Council meeting of May 14, 2009.
B. Approval of the request from the Crazy Cowboy, LLC to hold a NASCAR Race event June 12, 13, and 14, 2009, and to close Mechanic Street from Cortland Street to Washington Avenue, beginning at 3:00 p.m., on Friday, June 12th through 3:00 a.m. on Sunday, June 14th. (Recommended approval received from the Police, Fire, Traffic Engineering, and Public Services Departments and the Downtown Development Authority. Contingent upon receipt of proper insurance coverage. Insurance company requires purchase of non-refundable special event insurance.)
C. Approval of the request from the Crazy Cowboy, LLC to hold a NASCAR Race event August 14, 15, and 16, 2009, and to close Mechanic Street from Cortland Street to Washington Avenue, beginning at 3:00 p.m., on Friday, August 14th through 3:00 a.m. on Sunday, August 16th. (Recommended approval received from the Police, Fire, Traffic Engineering, and Public Services Departments and the Downtown Development Authority. Contingent upon receipt of proper insurance coverage. Insurance company requires purchase of non-refundable special event insurance.)
D. Approval of the request from the Crazy Cowboy, LLC to hold a Big Truck event on June 13, 2009, and to close Mechanic Street from Michigan Street to Washington Avenue, and Cortland from west of the Lot 8 entrance to the alley east of the Town Bar. (Recommended approval received from the Police, Fire, Traffic Engineering, and Public Services Departments and the Downtown Development Authority. Contingent upon receipt of proper insurance coverage. Insurance company requires purchase of non-refundable special event insurance.)
E. Approval of the request from The Crazy Cowboy, LLC, for authorization for temporary added space on June 12, 13, 14, and August 14, 15, and 16, 2009, for a series of events. (Contingent upon receipt of proper insurance coverage.)
F. Approval of the request from the American Cancer Society to conduct the Relay for Life on Friday, August 7, 2009, beginning at 6:00 p.m., and concluding on Saturday, August 8, 2009, at 6:00 p.m., and to close Randolph Boulevard between Brown and High Streets, and northbound Brown Street from Denton Road to Randolph Boulevard with Class 3 barricades. (Recommended approval received from the Police, Fire, Traffic Engineering, and Public Services Departments. Insurance coverage received and approved.)
*G. Approval of the request from Eugene Hurd, Jr., to close Pearl Street from Mechanic Street to west of 132 W. Pearl Street, beginning at 7:00 a.m. until 10:00 p.m. on Saturday, June 20, 2009, to conduct the 1st Annual Tailgate Meat Festival, contingent on receipt of proper special event insurance coverage. (Recommended approval received from the Police, Fire, Traffic Engineering, and Public Services Departments, and the Downtown Development Authority.)
H. Approval of the request to award contracts to the listed low bidders for the purchase of bulk chemical treatment supplies for the Wastewater Treatment Plant for fiscal year 2009-2010, in accordance with the recommendation of the Director of Sewage Treatment and Facilities and the Purchasing Agent.
I. Approval of the low bid award to Weyand Brothers Inc., Saginaw, Michigan, in the amount of $19,555.00, for the CDBG Tree Planting Project, and authorization for the Mayor and City Clerk to execute the appropriate contract document(s), and for staff to make minor modifications to the documents and take all other actions necessary, in accordance with the Purchasing Agent, and the Superintendent of Cemeteries, Forestry, and Parks.
J. Approval of Traffic Control Order (TCO) No. 2005, adding no parking zones on Biddle Street west of Jackson Street to create clearance for turning vehicles, in accordance with the recommendation of the City Engineer.
K. Approval of Traffic Control Order (TCO) No. 2006, to review traffic control at the intersection of First and Griswold Streets, in accordance with the recommendation of the City Engineer.
L. Receipt with regret the resignation of Dawn Feldpausch from the Citizens Advisory Council for Community Development.
M. Receipt of the Community Development Department CDBG Financial Report through April 30, 2009.
N. Receipt of the Dangerous Building Report through April 30, 2009.
O. Receipt of a Summons and Complaint filed in Circuit Court by the Estates of Kimberly Lawhorn, Patricia Lawhorn, and Donald Jones by and through Charmaine Harris v. City of Jackson, and referral to the City Attorney for appropriate action.
P. Receipt of the City of Jackson's summary of revenue and expenditures for ten (10) months ended, April 30, 2009.
Committee Reports.
Appointments.
A. Approval of the Mayor's recommendation to reappoint Councilmembers Daniel P. Greer and Andrew R. Frounfelker to the Local Development Finance Authority/Brownfield Redevelopment Authority (LDFA/BRA) for a four-year term each beginning June 4, 2009, and ending June 3, 2013.
B. Approval of the Mayor's recommendation to reappoint William R. Ross to the City of Jackson Building Authority for a three-year term beginning July 1, 2009, and ending June 30, 2012.
Public Hearings.
A. Public hearing of necessity for street construction on Morrell Street from Brown to West Avenue.
1. Resolution ordering the construction and preparation of the Special Assessment Roll.

B. Public hearing of necessity for street construction on Ganson Street from Cooper to East Avenue.
1. Resolution ordering the construction and preparation of the Special Assessment Roll.

C. Public hearing of necessity for street construction on Jackson Street from Glick Highway to Ganson Street.
1. Resolution ordering the construction and preparation of the Special Assessment Roll.
Resolutions.
A. Consideration of a resolution regarding the request from the Optimist Ice Arena, that they be recognized as a nonprofit organization operating in the community for the purpose of obtaining charitable gaming licenses.
B. Consideration of a resolution regarding the request from Hope House I and Hope House II, that they be recognized as a nonprofit organization operating in the community for the purpose of obtaining charitable gaming licenses.
C. Consideration of a resolution ordering sidewalk replacement at various city locations, in accordance with the Citywide Sidewalk Restoration Program.
D. Consideration of a resolution approving the contract between the City and the Michigan Department of Transportation (MDOT) for the State Trunkline Maintenance contract, for the period of October 1, 2009, through September 30, 2014, designating the City Engineer (Street Administrator) as the Maintenance Superintendent, and authorizing the City Manager and City Engineer to execute the appropriate contract document(s), in accordance with the recommendation of the City Engineer.
E. Consideration of a resolution recognizing the 700 and 800 block of Greenwood Avenue (from Greenwood Cemetery to Governor Austin Blair Park) as the “Greenwood Merchant District,” and signage be placed in this area designating as such.
F. Formal action regarding the proposed fiscal year 2009-2010 annual budget:
1. Resolution adopting the fiscal year 2009-2010 annual budget providing appropriations for various funds (except for the CDBG funds which are adopted separately), amending the current fiscal year 2008-2009 budget to those amounts projected, and ordering a tax levy.

G. Consideration of the following requests from the Downtown Development Authority:
1. Adoption of a resolution ordering a levy of 1.9996 mills in the Downtown Development District.
2. Approval of the fiscal year 2009-2010 DDA operations and TIF budgets.
Ordinances.
A. Final adoption of Ordinance No 2009.8, amending Chapter 28, Section 28.32, City Code, adopting an amended final plan for the Armory Arts Village PUDD with conditions.
Other Business.
New Business.
A. Consideration of the request to approve the second and final renewal to the contract with Belden Asphalt, Jackson, in the amount of $79,375.00, for pavement repair services, and authorization of the Mayor and City Clerk to execute the appropriate contract document(s), in accordance with the recommendation of the Purchasing Agent and the Director of Public Services.
B. Consideration of the request to approve the bid award(s) to Scoby Construction, in the amounts of $27,160.00, and $20,795.00, for the owner-occupied Community Development rehabilitation projects located at 930 Allen, and 205 N. Grinnell respectively, in accordance with the recommendation of the Community Development Director.
C. Consideration of the following requests from the Community Development Department regarding approval of the Substantial Amendment to the Consolidated Plan 2008 Action Plan including Community Development Block Grant Recovery (CDBG-R) funds:
1. Approval of the Substantial Amendment to the Consolidated Plan 2008 Action Plan, and authorization for staff to make minor modifications to add citizen comments;
2. Adoption of the Resolution of Certifications, and
3. Authorization for the Mayor to sign Form SF-424, the Certifications, and any other documentation required for submittal of the Substantial Amendment to HUD.
City Councilmembers' Comments.
City Manager's Comments.
Executive Session to discuss a legal opinion.
Return to Open Session.
Adjournment.