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August 12, 2008

AGENDA - CITY COUNCIL MEETING

  1. Call to Order.
  2. Pledge of Allegiance - Invocation by John R. Polaczyk, 6th Ward City Councilmember.
  3. Roll Call.
  4. Adoption of Agenda.
  5. Presentations/Proclamations.
    A. Presentation by Joanne Sheldon, Lifeways, regarding supportive living options.
  6. Citizen Comments. (3-Minute Limit)
  7. Consent Calendar.
    A. Approval of the minutes of the regular City Council meeting of July 15, 2008.
    B. Approval of City license renewals for the year ending April 30, 2009, in accordance with the recommendation of the City Clerk.
    C. Approval of the request from the Michigan Theatre of Jackson, Inc., to close Lot No. 14 and the adjacent north/south alley, to hold their “Hanging with Casey Kahne One Night Stand” event on Friday, August 15, 2008, beginning at 4:00 p.m. (Recommended approval received from the Police, Fire, Traffic Engineering, Public Services Departments and the Downtown Development Authority. Proper insurance coverage received.)
    D. Approval of the request from Community Forum, to hold an open discussion at Bucky Harris Park with democratic and republican candidates on Thursday, August 21, 2008, beginning at 5:00 p.m. (Recommended approval received from the Police, Fire, Traffic Engineering, Public Services, Parks/Forestry Departments and the Downtown Development Authority. A Hold Harmless Agreement has been executed in lieu of insurance coverage.)
    E. Approval of the request from Allegiance Health to conduct their “Allegiance Race to Health Run/Walk” with police assistance, Saturday, September 6, 2008, beginning at 6:00 a.m. (Recommended approval received from the Police, Fire, Traffic Engineering, Public Services Departments and the Downtown Development Authority. Proper insurance coverage received.)
    F. Approval of the request from St. John's Elementary - Jackson Family Fall Festival, to conduct a 5K run/walk, with street closures and police assistance, on September 13, 2008, beginning at 9:45 a.m. (Recommended approval received from the Police, Fire, Traffic Engineering, and Public Services Departments. Proper insurance coverage received.)
    G. Approval of the request from Marriage Matters Jackson, to hold a Healthy Marriage Agreement Signing at Bucky Harris Park on September 18, 2008, beginning at 12:00 noon. (Recommended approval received from the Police, Fire, Traffic Engineering, Parks/Forestry Departments and the Downtown Development Authority. Proper insurance coverage received.)
    H. Approval of the request from Anesthesia Business Consultants, to close Cortland Street from Jackson Street to Blackstone Street, to hold their Summer Event for Employees and Families, beginning at 12:00 noon on Saturday, August 23, 2008. Recommended approval received from the Police, Fire, Traffic Engineering (with contingencies), Public Services Departments and the Downtown Development Authority. Proper insurance coverage received.)
    I. Approval of payment of the Region 2 Planning Commission invoice, in the amount of $14,407.94, for planning services for the month of July 2008, in accordance with the recommendation of the City Manager.
    J. Approval of the request to amend the City Purchasing Manual amending Section 12.0, Prequalification Procedure Policy, in accordance with the recommendation of the City Manager, the Purchasing Agent, City Engineer, Public Services Director, City Attorney, Sewage and Treatment Facilities Director, and the Parks and Recreation Director.
    K. Approval of an Offer to Purchase City Owned Property located at 322 W. Biddle Street (vacant lot), with a purchase price of $510.00, and to waive a development agreement conditioned upon the property owner's combining this parcel with their current property, and authorization for the Mayor to sign the Purchase Agreement, and the Mayor and City Clerk to execute all documents necessary to close the sale, subject to minor modifications by the City Attorney, in accordance with the recommendation of the Community Development Director.
    L. Approval of the requested amendments to the Consolidated Plan 2008-2009 CDBG/HOME Allocation Timetable, and establishment of September 23, 2008, at the City Council meeting as the time and place to hold a public hearing for the Consolidated Annual Performance and Evaluation Report (CAPER), in accordance with the recommendation of the Community Development Director.
    M. Approval of the request to allow the listed entities additional time to expend their Community Development Block Grant (CDBG) and HOME funding, and authorization for the Mayor and City Clerk to execute the Amended Subrecipient Agreements, in accordance with the recommendation of the Community Development Director.
    N. Acceptance of the Permanent Easement between the City and EG-EXCEL, LLC, for location, construction and maintenance of a pedestrian public walkway located along the front of the former prison wall abutting the Armory Arts Village, and for staff to make minor changes and to take all action necessary to record the same with the Jackson County Register of Deeds, in accordance with the recommendation of the Deputy City Attorney. (Delayed at the 7-15-08, City Council meeting.)
    O. Receipt with regret the resignation of Rev. Dr. Dottie Miller from the Human Relations Commission.
    P. Receipt with regret the resignation of Ellen White from the Charter Review Committee.
    Q. Receipt of the City of Jackson's summary of revenue and expenditures for the twelve (12) months ended June 30, 2008.
    R. Receipt of the Community Development Department CDBG Financial Summary through June 30, 2008.
    S. Receipt of the Complaint filed in the Michigan Court of Appeals regarding the City's meterless parking system, and referral to the City Attorney's office for appropriate action.
    T. Referral of an application to the City Planning Commission from Immanuel Lutheran Church to rezone property located at 1505 W. Michigan Avenue from R-1 and R-6 to C-1.
  8. Committee Reports.
  9. Appointments.
  10. Public Hearings.
  11. Resolutions.
    A. Consideration of a resolution recognizing the Jackson Basketball Club as a nonprofit organization operating in the community for the purpose of obtaining charitable gaming license.
    B. Consideration of a resolution ordering sidewalk replacement at various city locations, in accordance with the Citywide Sidewalk Restoration Program.
    C. Consideration of a resolution amending the 2007-2008 (Year 33) Community Development Block Grant (CDBG) budget reallocating $8,416.00 from the Community Development Block Grant Homeowner Rehabilitation funds to the John George Home for emergency repair, and authorization to waive the permit fees after the fact, waive the issuance of a Violation Notice of Hearing to the Administrative Hearings Bureau (AHB), and order a letter of warning to be issued to the contractor.
  12. Ordinances.
    A. Final adoption of Ordinance No. 2008.11, amending Chapter 26, Section 26-66(a)(1), City Code, prohibiting noxious weeds, grass, or other rank vegetation from growing more than 8 inches tall.
  13. Other Business.
  14. New Business.
    A. Consideration of the request to purchase a 2009 International 4300 SBA 4x2 Cab and Chassis truck, utilizing the Michigan State Purchasing Program - Proposal #7084-01, from Tri County International, Jackson, for a total purchase price of $56,824.00, in accordance with the recommendation of the Director of Public Services and the Purchasing Agent.
    B. Consideration of the request to approve the bid award to Hi-Tec Building Services, Incorporated, Jennison, in the amount of $50,940.00, with two, one-year renewal options with a three percent increase, for janitorial services for City Hall, Water Department, Wastewater Treatment Plant and the Department of Public Services, in accordance with the recommendation of City department representatives and the Purchasing Agent.
    C. Consideration of the request to revoke the License issued to ERA Reardon Realty on July 14, 2005, and authorization for the Mayor and City Clerk to sign the appropriate document(s), and authorization of staff to take all other action necessary to record the Notice of Revocation with the Jackson County Register of Deeds, in accordance with the recommendation of the City Attorney.
    D. Consideration of the request from Allegiance Health to obtain the glass mural located at 212 West Michigan Avenue, and fund all associated removal costs, as recommended by the Community Development Director.
    E. Consideration of the request to approve the contract between the City and the Jackson County Road Commission with an estimated contract value of $88,033.40, for the seal coating of various City streets, and authorization for the City Manager and Director of Public Services to execute the appropriate document(s), in accordance with the recommendation of the Director of Public Services.
    F. Consideration of the request from the Jackson County Commission to approve the concept of discussion of co-location of a public safety facility, and appointment of an additional City Councilmember to the Sheriff's Ad Hoc Committee.
    G. Consideration the request to approve incentives for the United Way campaign to city employees who are eligible, as well as a cost not to exceed $800.00 for miscellaneous expenses, in accordance with the recommendation of the City Manager.
  15. City Councilmembers' Comments.
  16. City Manager's Comments.
  17. Executive Session to discuss labor matters and pending litigation.
  18. Return to Open Session.
  19. Adjournment.