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September 9, 2008

AGENDA - CITY COUNCIL MEETING

  1. Call to Order.
  2. Pledge of Allegiance - Invocation by Daniel P. Greer, 3rd Ward City Councilmember.
  3. Roll Call.
  4. Adoption of Agenda.
  5. Presentations/Proclamations.
    A. Presentation by Charles Reisdorf, Region 2 Planning Commission Executive Director, regarding the Metro Fire Study.
  6. Citizen Comments. (3-Minute Limit)
  7. Consent Calendar.
    A. Approval of the minutes of the regular City Council meeting of August 12, 2008.
    B. Approval of the minutes of the special City Council meeting of August 13, 2008.
    C. Approval of the request from the Greater Jackson Area CROP Walk Committee to hold their annual Walk for Hunger on Sunday, October 12, 2008, beginning at 2:00 p.m. (Recommended approval received from the Police and Fire Departments, and the Downtown Development Authority. Proper insurance coverage received.)
    D. Approval of the request from the Midtown Association of Jackson requesting permission to hold a downtown sidewalk sale on Saturday, September 13, 2008, beginning at 9:00 a.m. (Recommended approval received from the Police and Fire Departments, and the Downtown Development Authority. Proper insurance coverage received.)
    E. Approval of the request from Helping All People Excel (HAPE) to hold their Families Matter Fall Festival at the Martin Luther King Center grounds, on Saturday, September 13, 2008, beginning at 12:00 noon. (Recommended approval received from the Police, Fire, Parks/Forestry and Public Services Departments. Proper insurance coverage received.)
    F. Approval of the recommendation of the Downtown Development Authority to amend the Downtown Development Authority fiscal year 2008-2009 operational budget to include a carryover amount of $15,000.00 for the Façade Loan program from the 2007-2008 fiscal year
    G. Approval of payment of the Region 2 Planning Commission invoice, in the amount of $11,509.90, for planning services for the month of August 2008, in accordance with the recommendation of the City Manager.
    H. Approval of Final Balancing Change Order No. 1, to the contract with The Rothenberger Company, Inc., Concord, in the amount of $15,245.31, for the Whitney Street Water Main Replacement project, and authorization for the City Manager and City Engineer to execute the appropriate document(s), in accordance with the recommendation of the City Engineer.
    I. Approval of Traffic Control Order (TCO) No. 1984, changing parking regulations, with restrictions, on North Mechanic Street between Ganson Street and Armory Court, in accordance with the recommendation of the City Engineer.
    J. Approval of the request of the Community Development Director to disseminate the draft Consolidated Annual Evaluation and Performance Report (CAPER) for public review and begin the 15-day comment period.
    K. Approval of the request to allow the listed entities additional time to expend their Community Development Block Grant (CDBG) and HOME funding, and authorization for the Mayor and City Clerk to execute the Amended Subrecipient Agreements, in accordance with the recommendation of the Community Development Director (postponed at the August 12, 2008, meeting).
    L. Receipt of the City of Jackson's summary of revenue and expenditures for one (1) month ended, July 31, 2008.
    M. Receipt of Dangerous Building Report through July 31, 2008.
    N. Receipt of the Community Development Department CDBG Financial Summary through July 31, 2008.
  8. Committee Reports.
    *A. Consideration of the recommendation of the City Affairs Committee to adopt a policy related to Payment In Lieu of Tax (PILOT) Applications and Procedures.
  9. Appointments.
    A. Approval of the Mayor's request to recommend to Jackson County the reappointment of Councilmember Andrew Frounfelker, to the Jackson County Land Bank Authority for a four-year term beginning November 1, 2008, and ending October 31, 2012
    B. Approval of the Mayor's recommendation to appoint Patricia Feldpausch to the Citizens Advisory Council for Community Development, filling a current vacancy beginning immediately and ending December 31, 2009.
    C. Approval of the Mayor's recommendation to appoint Councilmember Robert Howe to the City Affairs Committee replacing Councilmember Carl Breeding.
  10. Public Hearings.
    A. Public hearing on the request to rezone from PUDD (Planned Unit Development District) to C-4 (General Commercial), property located at 500 & 505 N. Jackson, 216-224 Trail, and 523 Blackman Streets. (City Planning Commission recommends approval.)
    1. Consideration of an ordinance to amend Chapter 28, Section 28.183, City Code, rezoning property located at 500 & 505 N. Jackson, 216-224 Trail, and 523 Blackman Streets.
  11. Resolutions.
    A. Consideration of a resolution adopting the Municipal Employees' Retirement System (MERS) retiree health funding vehicle.
  12. Ordinances.
  13. Other Business.
  14. New Business.
    A. Consideration of the designation of an official representative and alternate to cast the vote of the municipality at the Michigan Municipal League Annual Business Meeting to be held on October 2, 2008, at the Grand Hotel, Mackinac Island, MI.
    A. Consideration of the request to approve the fourth year renewal to the contract with Synagro, Lansing, at their price of $0.0304 per gallon, estimated cost of $106,400.00, for hauling and land application of sewage sludge, in accordance with the recommendation of the Director of Sewage Treatment and Facilities and the Purchasing Agent.
    B. Consideration of the request to approve Change Order No. 1 to the contract with Belden Paving Co., Inc., increasing the contract amount by $50,000.00, for a total contract amount of $129,375.00, for pavement services for water main projects, and authorization for the City Manager and the Director of Public Services to execute the appropriate document(s), in accordance with the recommendation of the Director of Public Services.
    C. Consideration of the request to approve a bid award to Midwest Municipal Instrumentation, Inc., Jackson, (sole source supplier) in the amount of $22,145.00 for two Flo-Dar flow monitors, and approval of Change Order No. 2 to the contract with Earth Tech, Grand Rapids, in the amount of $9,750.00, to install the Flo-Dar monitors on interceptor sanitary sewers at two (2) locations, and authorization for the City Manager, City Engineer, and Director of Sewage Treatment and Facilities to execute the appropriate document(s), in accordance with the City Engineer, Purchasing Agent, and the Director of Sewage Treatment and Facilities.
    D. Consideration of the bid award to Michigan CAT, Mason, in the amount of $140,866.00, to purchase a 2008 Caterpillar 928HZ Front End Wheel Loader, in accordance with the recommendation of the Purchasing Agent and the Director of Public Services.
    E. Consideration of the request to issue a purchase order to The Detroit Salt Company, Detroit, at their bid price of $36.72 per ton, for an estimated contract cost of $157,896.00, (second year of the Jackson County Road Commission contract) for 2008-2009 road salt purchase for local and major City streets, in accordance with the recommendation of the Purchasing Agent, Jackson County Road Commission and the Director of Public Services.
    F. Consideration of the request to issue a purchase order to North American Salt Company, Overland, Kansas, at their bid price of $42.79 per ton (approximately $42,790.00) for 2008-2009 road salt purchase for State Trunk Lines (as mandated by the Michigan Department of Transportation through the State of Michigan Salt Purchase Contract) (one year contract), in accordance with the recommendation of the Director of Public Services, the Purchasing Agent, and the State of Michigan.
    G. Consideration of the bid award to JDE Equipment Co., Grand Rapids, at their low bid price of $96,270.00, for a 2008 John Deere 410J Backhoe/Loader, in accordance with the recommendation of the Purchasing Agent and the Director of Public Services.
    H. Consideration of the bid award to Paul Bengal Company, in the amount of $234,000.00, for Water Treatment Plant improvements, and authorization of the Mayor and City Clerk to execute the appropriate contract document(s), in accordance with the recommendation of the Director of Public Services, Jones & Henry Consulting Engineers, and the Purchasing Agent.
    I. Consideration of the request from Allegiance Health to remove the glass art mural located in the lobby of 212 W. Michigan Avenue at their cost, and removal of any debris created from the process, in accordance with the recommendation of the Community Development Director.
    J. Consideration of the proposal from Goodwill Industries of Central Michigan's Heartland, to transfer the recycling center from its current location on Louis Glick Highway to the Goodwill Industries site, and authorization for the City Manager to take the appropriate action to complete the transfer.
    K. Consideration of the low bid award to Belden Asphalt, in the amount of $150,000.00, for reconstruction of basketball and tennis courts at Lions and Exchange Parks, in accordance with the recommendation of the Director of Parks, Recreation and Grounds, and George Covalle, Architect and Associates, Inc.
    L. Consideration of the establishment of a date for a City Council Goal Setting Session.
  15. City Councilmembers' Comments.
  16. City Manager's Comments.
  17. Adjournment.

 
*Items Added, Deleted or Changed.