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September 22, 2009

AGENDA - CITY COUNCIL MEETING

  1. Call to Order.
  2. Pledge of Allegiance - Invocation by Daniel P. Greer, 3rd Ward City Councilmember.
  3. Roll Call.
  4. Adoption of Agenda.
  5. Presentations/Proclamations.
  6. Citizen Comments. (3-Minute Limit)
  7. Consent Calendar.
    A. Approval of the minutes of the regular City Council meeting of September 8, 2009.
    B. Approval of the request from the Jackson High School Homecoming Parade Committee to close Brown Street from Michigan Avenue to Wildwood, and Wildwood from Daniel Road to Lydia Street, to hold their annual Homecoming Parade on Friday, October 16, 2009, with police assistance, beginning at 6:00 p.m. (Approval recommended by the Police, Fire, and Traffic Engineering Departments. Proper insurance coverage received.)
    C. Approval of the request from the Jackson Junior Welfare League to request closure of the 100 block of N. Mechanic Street from 12:00 p.m. through 12:00 a.m., to have a “mini” antique car display and request usage of municipal lots number 5 and 14 to hold their annual fundraiser event on Sunday, October 11, 2009, at the Michigan Theatre, 127 N. Mechanic Street. (Approval recommended by the Police, Fire, Traffic Engineering, Public Works and Parks/Forestry Departments and the Downtown Development Authority. Proper insurance coverage received.)
    D. Approval of the offer to purchase the City-owned property located on Colfax Street, Stencil 3-3222.5 (vacant lot), in the amount of $1,500.00, waive a development agreement, conditioned upon the homeowner's combining this parcel with their current property, and authorization for the Mayor and City Clerk to execute the appropriate document(s), subject to approval and minor modifications by the City Attorney, in accordance with the recommendation of the Community Development Director
    E. Approval of the request for a City water service extension to the properties located at 908, 1002, and 1018 S. Brown Street (Summit Township), in accordance with the recommendation of the City Engineer.
    F. Approval of Traffic Control Order Nos. (TCO) 2030 and 2031, prohibiting parking on the east side of N. East Avenue from Homewild Avenue to Burr Street, and on the east side of N. East Avenue from Burr Street to Ganson Street, respectively, in accordance with the recommendation of the City Engineer.
    G. Approval of Traffic Control Order Nos. (TCO) 2032 and 2033, to install a device establishing right-of-way at the intersections of Hill Street and Spring Street, and Hill Place and Hill Street, respectively, in accordance with the recommendation of the City Engineer.
    H. Receipt of City Treasurer's Quarterly Report for the months of April, May, and June, 2009.
    I. Receipt of the Dangerous Building Report for August 31, 2009.
    J. Referral of a text amendment to the zoning ordinance, City Code, Chapter 28, addressing cell towers and cell antennas, and establishment of a public hearing at the City Planning Commission meeting.
    K. Establishment of October 6, 2009, at the City Council meeting as the time and place to hold a public hearing to hear public comments for the submittal of a United States Environmental Protection Agency Site Assessment Grant for hazardous substances.
  8. Committee Reports.
    A. Consideration of the following recommendations from the Rules and Personnel Committee:
    1. Consideration of the recommendation from the Rules and Personnel Committee regarding the ICMA-RC 401(a) Qualified Retirement Plan. (Referred to the Rules and Personnel Committee at the September 8, 2009, Council meeting.)
    a. Resolution approving ICMA-RC 401(a) Qualified Retirement Plan contributions for certain employees, which shall be treated as Employer (pre-tax) contributions, and shall be made by the Employer in lieu of contributions by the employee (post-tax).
    2. Consideration of the recommendation from the Rules and Personnel Committee to approve the employment agreement between the City and David Taylor, City Assessor.
    3. Consideration of the recommendation from the Rules and Personnel Committee to approve the amendments to the employment agreement between the City and Julius A. Giglio, City Attorney.
    4. Consideration of the recommendation from the Rules and Personnel Committee to approve the amendments to the employment agreement between the City and Lynn Fessel, City Clerk.
  9. Appointments.
  10. Public Hearings.
    A. Public hearing to receive citizen comment on the City's performance in administering 2008-2009 Community Development Block Grant (CDBG) and HOME Programs.
    1. Authorization to submit the Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) by the deadline of September 30, 2009.

    B. Public hearing to receive citizen comment regarding the sale of the Incubator at 414 N. Jackson Street.
  11. Resolutions.
    A. Consideration of a resolution amending the 2009-2010 budget to reflect the receipt of the Byrne Justice Assistance Grant (JAG) fund, in the amount of $45,945.00.
    B. Consideration of a resolution establishing October 20, 2009, at the City Council meeting as the time and place to hold a public hearing on Special Assessment Roll No. 4181 for delinquent miscellaneous General Fund accounts receivable and directing the City Assessor to prepare the roll, in accordance with the recommendation of the City Clerk.
    C. Consideration of a resolution establishing October 20, 2009, at the City Council meeting as the time and place to hold a public hearing on Special Assessment Roll No. 4182 for delinquent miscellaneous Building Department Fund accounts receivable and directing the City Assessor to prepare the roll, in accordance with the recommendation of the City Clerk.
    D. Consideration of a resolution establishing October 20, 2009, at the City Council meeting as the time and place to hold a public hearing on Special Assessment Roll No. 4183 for delinquent miscellaneous Community Development Block Grant Fund accounts receivable and directing the City Assessor to prepare the roll, in accordance with the recommendation of the City Clerk.
    E. Consideration of a resolution establishing October 20, 2009, at the City Council meeting as the time and place to hold a public hearing on Special Assessment Roll No. 4184 for delinquent miscellaneous Wastewater Fund accounts receivable and directing the City Assessor to prepare the roll, in accordance with the recommendation of the City Clerk.
    F. Consideration of a resolution establishing October 20, 2009, at the City Council meeting as the time and place to hold a public hearing on Special Assessment Roll No. 4185 for delinquent miscellaneous Water Fund accounts receivable and directing the City Assessor to prepare the roll, in accordance with the recommendation of the City Clerk.
    G. Consideration of a resolution establishing October 20, 2009, at the City Council meeting as the time and place to hold a public hearing on Special Assessment Roll No. 4186 for delinquent miscellaneous Public Works Fund accounts receivable and directing the City Assessor to prepare the roll, in accordance with the recommendation of the City Clerk.
    H. Consideration of a resolution amending the 2007-2008 (Year 33), 2008-2009 (Year 34), and 2009-2010 (Year 35) Community Development Block Grant (CDBG) budgets, to budget the additional program income in the total amount of $26,104.00 to the Cleanup ($5,000.00), the NRC ($1,187.00), and Special Assessments ($19,917.00).
    I. Consideration of a resolution approving the contract between the City and the Michigan Department of Transportation (MDOT) for construction work on the North Mechanic Street Bridge project, with an estimated construction cost of $1,146,000.00 (City's portion is $76,200.00), and authorization for the Mayor and City Clerk to execute the appropriate contract document(s), in accordance with the recommendation of the City Engineer.
  12. Ordinances.
    A. Final adoption of Ordinance No. 2009.13 amending Chapter 28, Section 28-86, Subsection 6, City Code, allowing handicap accessible ramps within required yards.
  13. Other Business.
    A. Consideration of the request to approve six (6) revocable licenses to be issued to the Jackson Transportation Authority, to install six (6) bus shelters at various locations in the City, contingent upon the State Historic Preservation Office approval, and authorization for the Mayor and City Clerk to execute the appropriate document(s), in accordance with the recommendation of the City Engineer. (Two (2) were postponed at the September 8, 2009, City Council meeting.)
    B. Consideration of the renewal of a lease between the City and John George Home, Inc., for property at 1501 E. Ganson Street, for a thirty year (30) term, and authorization for the Mayor and City Clerk to execute the appropriate document(s), and for the City Attorney to make minor modifications to the lease prior to execution.
    C. Consideration of the request to approve a Memorandum of Agreement (MOA) between the City, The Enterprise Group Property Development, LLC, and the Michigan State Historic Preservation Office, for demolition at 600 N. Mechanic Street (Acme Building), and authorization for the City Attorney to make minor modifications if necessary, and for the Mayor to execute the appropriate document(s), in accordance with the recommendation of the Community Development Director.
  14. New Business.
    A. Consideration of the following recommendation from the Downtown Development Authority (DDA) regarding the Meterless Parking System:
    1. Continuation of the Meterless Parking System authorizing the City Assessor to start the information gathering and verification process for the 2009-2010 Meterless Parking Program.

    B. Consideration of request to approve Change Order No. 1 to the contract with Belden Paving Co., Inc., (on an as needed basis) in the increased amount of $50,000.00, for additional paving work for Water Main Projects and Street Cuts for water main breaks, and authorization for the City Manager, and the Interim Water Department Director to execute the appropriate document(s), in accordance with the recommendation of the Interim Water Department Director.
    C. Consideration of the request to approve two-year agreement with Broadspire Services, Inc., for third party administrator of workers compensation cases in the amount of $41,478.00, in accordance with the recommendation of the Director of Personnel & Labor Relations.
    D. Consideration of the recommendations from the City Manager for budget amendments to the City's General Fund for fiscal year 2009-2010:
    1. Consideration of a resolution amending the City's General Fund for fiscal year 2009-2010.
    2. Consideration of an ordinance establishing compensation rates for administrative and supervisory employees of the City of Jackson.
    *3. Item deleted.

    E. Receipt of City Manager's notice of retirement date effective October 2, 2009.
    F. Consideration of the appointment of an interim City Manager.
    *G. Consideration of the request from the Christian Science Reading Room authorizing them to leave their furnishings, books, and other personal property at the site after October 15, 2009, and no later than December 31, 2009, (delaying closure of the building until that time), and authorization for the City Attorney to draft the appropriate documents in compliance with that directive, and for the Mayor and City Clerk to execute the appropriate document(s).
  15. City Councilmembers' Comments.
  16. Manager's Comments.
  17. Adjournment.

*Item added, changed, or deleted.